Payroll Clerk

• Processing of Wages and salaries
• Ensures that data is captured and updated in respect of employees such as overtime, deductions
• Manually calculates final salary and benefit payments, including retrenchment payments when applicable, for employees separating from the company
• Capture allowances and any other transactional data
• Calculates the appropriate deductions for tax, pension, medical aid contributions etc
• Follows month end procedure including checking the payroll run, dealing with computer generated queries from the payroll
• Generates payroll run as per schedule, at month end, to ensure salaries are paid on time
• Prints payslips and payslip analysis and distributes to them to various sites payroll reports such as costing, deduction, capital balance for reconciliation and balancing purposes
• Finalises month end payroll procedure (sign off) which authorises roll over to next month
• Responsible for data backup process
• Reconciles IRP5 certificate total to total PAYE paid. Compiles data file for testing purposes, processes corrections as required, and submits final data file to SARS. Prints and distributes IRP5 certificates
• Ensuring correct completion of all leave documentation, including but not limited to sick, unpaid and annual leave
• Validation of sick notes per the company’s policy
• Weekly processing of attendance registers, employee leave, movement of staff, overtime
• Liaising with 3rd parties, as required, and managing associated payments and reconciliations (e.g. SARS, Provident Fund)
• Timeous completion and submission of all statutory returns, including but not limited to employment equity, EMP 201, EMP 501 and IRP5
• All other processing as required by any changes in legislation and/or in updates on the payroll system

Administration

• Monitors and controls the flow of documentation through the Payroll department in respect of personnel records etc
• Gather data and produce reports from payroll system for Management information reports
• Assist HR Manager with Salary Survey information
• Prepare reports for the admin finance team for invoicing
• Reconciling payroll input to financial reports on Sage Pastel system and variance report
• Prepare reports for deductions by compiling summaries of earning and deductions
• Solve problems and queries relating to payroll issues with both employees and finance staff
• Filing of documentation
• Verify that the employees are all paid before running the bank-file
• Administer Provident Fund
• Administer Medical Aid
• Administer Car wash
• Administer Death Claims

• Diploma in Payroll administration, bookkeeper
• Sage Pastel
• VIP Premier Experience (Full Function) – 3 to 5 years.
• Advanced Excel Experience (including Formulas)
• Basic Conditions of Employment and Sectoral Determination 6.
• Knowledge of Health and Safety procedures.
• Knowledge of relevant company policies, processes, and procedures.
• Experience with WTP, Water Retaining Pump stations, Reservoirs and Pipeline.
• Valid drivers’ licence
• Salary: To be negotiated
• Diploma in Payroll administration, bookkeeper
• Sage Pastel
• VIP Premier Experience (Full Function) – 3 to 5 years.
• Advanced Excel Experience (including Formulas)
• Basic Conditions of Employment and Sectoral Determination 6.
• Knowledge of Health and Safety procedures.
• Knowledge of relevant company policies, processes, and procedures.
• Experience with WTP, Water Retaining Pump stations, Reservoirs and Pipeline.
• Valid drivers’ licence
• Salary: To be negotiated

• Have extreme attention to detail.
• Accuracy is crucial.
• Work without supervision.
• Be deadline driven.
• Work under immense pressure
• Honesty
• Passion and Resourcefulness
• Good communication skills
• Planning, organizing and control.
• Service Orientation
• Building and maintaining relationships and able to work in a team as well as independently.
• Confidentiality and Ethical

If you are not contacted as a short listed candidate within 4 weeks of the closing date, please consider your application as being unsuccessful.

Candidates are invited to submit a CV together with copies of certificates/driver’s licence (no original certificates). Applications that are received without copies of required documentation will not be considered.

Closing Date: 24th February 2023
Advert Reference No: KC-PRC

Completed applications can be emailed to the recruitment email address below by the indicated closing date.

To SA.recruitment@khatocivils.com.

Khato Civils is an equal opportunities employer. We are determined that no job applicant or employee receives less favourable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race or disability.

NB: We may not be able to respond to all individual applications, therefore if you have not received a response within sixty days from the date of submission kindly consider your application unsuccessful