Professional Snr Project Manager

Date of vacancy:

15 April  2022

To be Negotiated
Work Type:

Full time, Project Based Contract


Mmamashia, Gabarone


Drives, leads and manage the implementation of the Mmamashia Water Treatment Plant Project’s infrastructural and construction activities to meet project objectives.  Ensures that the project is implemented to meet quality, schedule, and budget targets for the entire portfolio

  • Ascertain quality and timely generation of projects designs, reports, cost estimates as may be required by management
  • Manage overall portfolio of projects for the entire company
  • Liaise with client on project progress, risks, variation orders and programme related communication.
  • Design, Reporting and Project Management of projects in infrastructural services to meet projects objectives
  • Preparation of proposals, tender and contract documents for all projects
  • Incumbent is expected to carry out site supervision of construction works for short durations on sites as follows;
  • Ensuring compliance with design/specifications and standards
  • Ensuring compliance with programme and all knowledge areas
  • Attending site meetings
  • Preparing reports
  • Provide guidance and training in design skills and such other as necessary to Senior Engineers, Engineers and Technicians under the incumbent
  • Do any ad-hoc office duties as assigned by the HOD Project Management
  • Develops project objectives by reviewing project proposals and plans; conferring with management.
  • Determines project responsibilities by identifying project phases and elements; assigning personnel to phases and elements; reviewing bids from contractors.
  • Determines project specifications by studying product design, customer requirements, and performance standards; completing technical studies; preparing cost estimates.
  • Confirms product performance by designing and conducting tests.
  • Determines project schedule by studying project plan and specifications; calculating time requirements; sequencing project elements.
  • Maintains project schedule by monitoring project progress; coordinating activities; resolving problems.
  • Controls project plan by reviewing design, specifications, and plan and schedule changes; recommending actions.
  • Controls project costs by approving expenditures; administering contractor contracts.
  • Prepares project status reports by collecting, analysing, and summarizing information and trends; recommending actions.
  • Maintains safe and clean working environment by enforcing procedures, rules, and regulations.
  • Required to monitor the Contractor’s progress on site and keeps in contact with the clients via the Project Leader
  • Refer significant queries on design or any engineering matters to the Head of Engineering together with approval of materials and alternative design proposals
  • Ensure that the design specifications that may have relevance to future designs are brought to the attention of the Engineer
  • To apply relevant and applicable clauses of General Conditions of Contract to the project
  • Liaise with the Contract Site Agent with regards to all aspects of the work
  • Ensure that the contractor and the staff understand the obligations under the Occupational Health and Safety Act
  • Assist with Environmental Management of the contractor’s work
  • Communicate with the public via a Community Liaison Officer and report to the Engineer when necessary
  • Attends and / or chairs formal site meetings with contractor or client
  • Prepare and draft minutes of Technical and Site Meetings and submit them
  • Issues site instructions to the contractor
  • Monitors progress as per approved construction programme and negotiates rectification of delays and work not scheduled
  • Checks and certifies monthly payment certificates for payment by the client
  • Agrees on measurement of quantities with contractor
  • Maintains a costing system to monitor costs to date and the project final contract value
  • Prepares Variation Orders for approval by the Engineer and Client
  • Assist the Engineer with the preparation of a list of outstanding works for the progression to Completion Certificates
  • Arrange the completion of “as built” drawings and Construction Reports
  • Maintains product and company reputation by complying with international standards and state regulations.
  • Contributes to team effort by accomplishing related results as needed.


    • Ensure filing systems are maintained and up to date
    • Ensure that employees operate within ISO standards
    • Ensure correct filing and signing of documents as well as necessary approvals are obtained from clients and service providers
    • To be aware of the chain of custody of documents
    • Excellent report writing skills and editing
    • Financial
    • Prepare claim for all engineering and project management work done.
    • Draw up a departmental budget
    • Ensure project budgets are adhered to
    • Operate efficiently and make economically sound decisions on all projects
    • Maintain knowledge on professional rates and fees
    • Ensure three quotes system is employed to have comparative costing procedures


  • B Eng./BSc, Civil /Mechanical Engineering
  • Registered with ERB as Professional Engineer or Equivalent
  • Professional project management qualification
  • Minimum 5 or more years civil engineering construction & project management experience (water treatment plant project or similar project)
  • Experience of water retaining structures, or similar infrastructure, Mechanical piping, Electrical connections.
  • Proficient in MS Office, MS Project, Excel, and design software
  • Sound knowledge and understanding of engineering and labour laws.
  • Valid driver’s license is essential
  • Salary: To be negotiated


  • Can take decisions and demonstrate accountability and integrity.
  • Can negotiate, influence, and persuade stakeholders in projects to achieve positive solutions to any challenges which may arise
  • Can troubleshoot and strategize to meet the long-term vision of the company.
  • The ability to see details at close range
  • The ability to arrange things or actions in a certain order or pattern
  • Deductive reasoning- the ability to apply general rules to specific problems to produce answers that make sense
  • Oral and written comprehension and expression
  • Must have good leadership attributes
Closing Date

If you are not contacted as a short-listed candidate within 4 weeks of the closing date, please consider your application as being unsuccessful.

Candidates are invited to submit a CV together with copies of certificates/driver’s licence (no original certificates). Applications that are received without copies of required documentation will not be considered.

Closing Date: 29 July 2022

  • Salary: To be negotiated depending on relevance and duration of experience.
  • Site: Occasional travel to site.


Completed applications can be hand-delivered or emailed to the address below by the indicated closing date.

To SA.recruitment@khatocivils.com or careers@southzambezi.com

Khato Civils is an equal opportunities employer. We are determined that no job applicant or employee receives less favourable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race or disability.

NB: We may not be able to respond to all individual applications, therefore if you have not received a response within sixty days from the date of submission kindly consider your application unsuccessful