Position:
Material Supervisor
Date of vacancy:

14 February 2024

Salary:
To be negotiated
Work Type:
Project Based
Location:
Malawi
JOB SUMMARY
The incumbent performs supervisory, technical and administrative duties in the materials procurement and site operations.
KEY RESPONSIBILITIES
  • Plans, organizes, and implements inventory operations and procedures; supervises Physical Inventory Count.
  • Provides proper accounting for year-end-adjustment to General Ledger.
  • Reviews daily inventory activity; maintains accurate inventory master files, manufacturer and catalog numbers, minimums and material descriptions.
  • Remains current on new and obsolete materials.
  • Maintains adequate levels of inventory stock.
  • Reviews receiving records, maintains receiving records on file until invoice is received.
  • Reconciles invoices with correct receiving record, then forwards both to the procurement.
  • Reviews purchase order requests and compares expenditures with budget appropriations; prepares and reviews monthly Capital Budget reports.
  • Researches vendor, pricing, and manufacturer information; inputs all required data to initiate all requisitions and purchase orders.
  • Prepares re-order reports with quantities required for inventory stock and forwards to procurement for pricing/ordering.
  • Receives copies of work order pre-pull materials lists and reviews for coordination.
  • Coordinates all other site formal bid documents.
  • Creates Inventory Master files for site.
  • Completes capital projects as assigned.
  • Expedites inventory and non-inventory materials orders, including tracking and follow-up on back orders.
  • Negotiates terms with suppliers.
  • Participates in the evaluation of various company -associated materials.
  • Arranges demonstrations of new products.
  • Issues supplies, materials and equipment to employees.
  • Receives delivered supplies, materials and equipment from suppliers as well as re-stocks and inspects items returned into inventory.
  • Organizes and maintains warehouse and inventory yard areas for efficient material storage and handling, including labelling, stocking and organizing stock items on shelving.
  • Operates indoor and heavy duty outdoor forklifts and other necessary vehicles and equipment involved with issuing and stocking materials.
  • Provides and communicates dispatch delivery of materials and equipment to site.
  • Works closely with the procurement in all aspects of materials functions.
QUALIFICATIONS AND EXPERIENCE / MINIMUM REQUIREMENTS
  • BCom degree in Business, Supply Chain Management or related field.
  • 10 years’ experience handling procurement, purchasing, and inventory, preferably in engineering environment.
  • With 4 years of supervisory and management experience.
  • Sound knowledge and understanding of Supply Chain Management policies and procedures.
  • Valid Driver’s License is essential.
COMPETENCIES
  • General knowledge of cost effective inventory principles and management; knowledge
    and experience in Planning and Managing Warehouse Operations.
  • General knowledge of utility operations, budgeting and review techniques, to
    include uniform system of accounts.
  • General knowledge of standard safety practices and procedures relating to
    operations and equipment.
  • Skill in the operation of the calculator and PC computer.
  • Ability to communicate both verbally and in writing with line team,
    suppliers and client representatives.
  • Ability to effectively manage time and project priorities.
  • Ability to administer and supervise; exercise judgement in appraising situations and in
    making decisions.
  • Ability to establish and maintain effective working relationships with employees and suppliers.
CLOSING DATE

If you are not contacted as a short listed candidate within 4 weeks of the closing date, please consider your application as being unsuccessful.

Candidates are invited to submit a CV together with copies of certificates/driver’s licence (no original certificates). Applications that are received without copies of required documentation will not be considered.


Closing Date: 22 March 2024
Advert Reference No: KC-MS

Completed applications can be emailed to the recruitment email address below by the indicated closing date.

To SA.recruitment@khatocivils.com.

Khato Civils is an equal opportunities employer. We are determined that no job applicant or employee receives less favourable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race or disability.

NB: We may not be able to respond to all individual applications, therefore if you have not received a response within sixty days from the date of submission kindly consider your application unsuccessful